Management of board documents can be challenging, especially when the information is distributed and shared across various platforms and devices. When board members are able to access an online platform for managing the board and can access the documents on any device and in real time. They can collaborate on the document in workrooms and committees http://onlineboardroom.org/creating-a-company-culture-for-security-design/ as well as add notes, interact with members, and track the progress of projects, all while making sure that the most recent version of the document is used in meetings. This allows boards to make informed decision and keeps members engaged during meetings.
Additionally, portals for board members allow meeting planners to share secure links to meeting materials and agendas directors prior to a meeting. This means that directors do not have to print or email lengthy outdated documents which are difficult to locate in their inbox. During the meeting, board members can immediately access and view the agenda item from their desktop or tablet phone.
Additionally, these board materials can be stored in one accessible, user-friendly location accessible at any time between meetings. The board can also make use of the built-in annotation tool to mark up their books of materials. These will stay in sync across their various electronic devices, with the ability to hide any personal notes or annotations. In the event that a member’s device is stolen or lost administrators can remotely wipe out the data to safeguard sensitive information.
Board document management is an essential element of the job description of any board. It has never been more crucial, given the current cyber-security landscape. With the appropriate tools, it’s easier than ever before for a board to keep its directors motivated and ensure all of its important information is secure.