Avoiding the Pitfalls of Holding a Board Meeting Online

Remote work and virtual board meeting seem to be here for the long haul since the pandemic is forcing companies to adjust to new working practices. Digital meetings allow participants to take part in the meeting without having to worry about quarantine periods or travel restrictions. They also lower the cost for flights and hotels.

Online meetings are simple to create and are becoming more frequent for mission-driven companies that want to keep their communication data rooms open despite the COVID-19 crisis. It is important to be aware of the potential pitfalls associated with digital meetings so you can avoid them and ensure your online board meetings are as efficient as they can be.

The most important thing to consider is the software platform you use for your hybrid or virtual board meetings. Choose one with a Waiting Room feature that safeguards your meeting from unauthorized participants and only allows only those who have been invited by the meeting host or co-host. Give training to your board members so that they can become familiar with the technology.

Encourage your board members, to use a headset or speakerphone for the duration of the meetings. Also encourage them to tidy and organize their office to appear more camera-ready. Remove personal photos and distracting items. Encourage them to sit in the chair instead of their bed or couch. This will help them appear more professional and presentable throughout the meeting. Encourage them to speak up at the beginning of the meeting so that everyone can hear and the meeting starts on positive note.

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