Choosing the Best Board Room Format

When you’re hosting quarterly events for executives or smaller huddle rooms for informal collaboration, the best board room format will depend on the kind of discussion you’ll having and the number of participants. If you’d like attendees to take notes or use interactive displays, you’ll need to select a layout that is compatible with your preferred discussion style.

One of the most popular alternatives is the traditional boardroom layout which has been used in a variety of films and is ideal for discussions that require collaboration and decision-making. It is comprised of rectangular tables that are pushed together that place all participants on the same footing. It is also ideal for presenting, and can accommodate both in-person and remote participants.

Another option is the hollow square format, which is comprised of four tables set in a square shape with people seated along the edges. It also has a space in the middle, where an facilitator could work. This works well for a meeting of fewer than 20 people and is ideal for collaborative sessions that aren’t primarily about making decisions but instead focus on sharing information or working on specific projects. However, it’s not necessarily the most ideal option for video conference or remote attendees.

The classroom style is used for training sessions and workshops that are instructional but it might not be a comfortable option if attendees must take notes for long periods of time. The theatre style, on the other hand is a great option for larger meetings where you’ll be presenting and will want to ensure all attendees can see your visual presentations.

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